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New Patients

A first visit that actually feels like a conversation.

From the moment you walk in, our goal is the same: make sure you leave with answers, not pressure. Here's what to expect.

01

Consultation

A relaxed first conversation with Dr. Tsai. We listen carefully, take a careful look, and answer every question. We offer a complimentary intraoral scan so you can better visualize our starting point.

02

Digital Records

If treatment seems likely, we capture 3-D CBCT imaging, clinical photographs, and any x-rays you or your dentist may already have. These full records are necessary for creating your customized treatment plan. No goopy impressions, no rush.

03

Personalized Plan

Dr. Tsai designs your plan personally. We walk you through it together: what we'll do, why, how long, and what it will cost. We also offer second consultations if necessary, in person or over Zoom, whether that's to review the Clincheck or to answer any additional questions you may have.

04

Begin Treatment

When you're ready, we begin. From here, we are partners — and we are here for the whole journey.

Patient Forms

Download what you need ahead of your visit.

New Patient Intake Form

Download, complete, and bring this form to your first appointment.

Download Fillable PDF

New Patient Intake Form (Chinese)

Download, complete, and bring this form to your first appointment.

Download Fillable PDF

Prefer to complete forms in the office? That's fine too — please arrive 15 minutes before your appointment.

New Patient Intake Form

Complete your intake form online.

Fill in the form below before your first visit, or download the PDF above if you prefer paper.

Patient Information
01

Patient Information

Dental Insurance
02

Dental Insurance

Skip this section if you have already provided insurance details or have no coverage.

Policy Holder's Relationship to Patient
Dual Dental Coverage
03

Dual Dental Coverage

Do you have dual dental coverage? (coordination of benefits)
Medical History
04

Medical History

Is the patient in good health?
Treated by a physician in last 2 years?
Currently taking any medications?
Any allergies?

Has the patient had any of the following, now or in the past?

Diabetes
Arthritis
Hepatitis
Tuberculosis
Autism spectrum disorder
Asthma
Nervous disorders
Epilepsy
Kidney disease
Sensory disorder
Prolonged bleeding
Heart murmur
Osteoporosis
Anemia
Dental History
05

Dental History

This helps us communicate and plan your care during treatment.

Jaw joint popping?
Clench or grind teeth?
Injury to head / neck / jaw?
Previously treated TMJ?
Noise / pain in jaw or ears?
Mouth breather?
Missing teeth?
Extra teeth?
Uncomfortable bite?
Oral habits (thumb/finger/nail)?
Previous ortho treatment / consult?
History of jaw joint problems?
Consent & Authorization
06

Consent & Authorization

I attest that the information above is true and accurate. I authorize Tsai Orthodontics to bill my dental insurance for treatment where applicable. I acknowledge that my personal health information will be collected, used, and protected in accordance with the practice's privacy policy under British Columbia's Personal Information Protection Act (PIPA) and Canada's PIPEDA. A copy of the privacy policy is available on request.

PEDIATRIC SLEEP QUESTIONNAIRE (OPTIONAL)
07

PEDIATRIC SLEEP QUESTIONNAIRE (OPTIONAL)

Please complete this questionnaire on behalf of your child. This optional sleep-breathing screening helps us assess your child's airway and sleep.

While sleeping, does your child...
Snore more than half the time?
Always snore?
Snore loudly?
Have "heavy" or loud breathing?
Have trouble breathing or struggle to breathe?
Have you ever...
Seen your child stop breathing during the night?
Does your child...
Tend to breathe through the mouth during the day?
Have a dry mouth on waking up in the morning?
Occasionally wet the bed?
Wake up feeling un-refreshed in the morning?
Have a problem with sleepiness during the day?
Has a teacher or other supervisor commented that your child appears sleepy during the day?
Is it hard to wake your child up in the morning?
Does your child wake up with headaches in the morning?
Did your child stop growing at a normal rate at any time since birth?
Is your child overweight?
This child often...
Does not seem to listen when spoken to directly
Has difficulty organizing tasks
Is easily distracted by extraneous stimuli
Fidgets with hands or feet or squirms in seat
Is "on the go" or often acts as if "driven by a motor"
Interrupts or intrudes on others (e.g. butts into conversations or games)

Submitting opens your email client with your completed form ready to send to smile@tsaiorthodontics.ca.

Insurance & Billing

We handle the paperwork.

  • We accept most major Canadian dental insurance plans.
  • Direct billing wherever your plan allows.
  • Pre-treatment estimates submitted to your insurer for full transparency.
  • Clear, written breakdown of what your plan covers, and what it doesn't, before treatment begins.
Flexible Financing

Payment plans that fit your life.

  • 0% interest, in-house monthly payment plans.
  • Flexible down payment options to suit your budget.
  • All fees disclosed in writing before you commit to anything.
Length

About 45 minutes for your first visit.

Bring

Any prior records or x-rays you have.

Leave with

A clear sense of next steps — and a coffee.

Book a Consultation